We write every day for one or the other reason. Be it a blog post, a college paper, an email, a social media post/update, or a working document. The article or the writing will always represent you professionally or personally. So it is always worth sharpening your skills at writing or editing what you wrote. Here is a collection of thirty writing tips that help you to write better and excel.
Have a writing goal
First, understand what your goal is. Then practice writing every day for a specific amount of time or a certain number of words. This helps in improving your vocabulary and upgrading your skills. You need to work hard to achieve your goal which takes consistent input from your end.
Make writing a daily routine
Most people can easily pen their thoughts and come up with great ideas after a good night’s sleep. Research shows that early birds come up with fewer writing mistakes. You can make use of online tools to avoid grammar and spelling mistakes.
Make writing a habit
Taking up a writing project, small or big, can be intimidating if you’re not accustomed to writing. So, writing daily can help you get accustomed to the concept of writing both mentally and physically. Because writing is an art to put your mind and body into.
Research before you start
Before your ideas take form as words, always read and learn about what you write. Maintain a note while you read. This will help ideas to take form, and the words sprout as you start writing. Click here to read about idea generation and pre-writing tips.
Carry your toolkit
You can get inspired at any time or any place. Never let your brain take up the sentence or a catchy line. Instead make a note, on your notebook or your mobile (apps like notes and google keep helps).
Use a prompt
There are many great writing tips for aspiring writers. One of them is to use a prompt. You can get unlimited writing prompts on the internet that suit all genres. You can always choose one to boost your imagination and provoke your creativity.
If you find it difficult to get a clear sentence, always begin with an outline. It helps you to organize from the beginning and make the best out of your writing.
Writing Tips for Professional Documents and Emails
Keep it Short
Conciseness is a vital characteristic feature of professional communication. Remember that your colleagues’ time is as important as yours. Just keep it short while you write and let them understand what you want to tell or inform.
Voice is important
Use an active voice in your writings and let the subject act on its verb. Using an active voice makes the sentence to be self-assured and confident. It can be a great method to remove superfluous words from your writing.
While writing something always think from the reader’s perspective. Because the context you know may not be understood by the reader. So always provide it without sharing the entire backstory but make it clear by filling in the missing pieces.
Format you email
Using good structure for your email formatting holds your reputation and compels the reader to open and read. Understand email salutations and closings.
No angry emails
Sometimes, you might be irked at your colleague for any reason that happens in your project. It might have an impact on your reputation and affects you in some way or the other. Still, never attempt to send an email while you’re still angry. If you had to write it with hot emotions, make sure you do it offline. After at least twelve hours edit it with peace.
Maintain a tone in your emails. It reflects your professional persona in the corporate world.
Proofread before hitting SEND
Your email looks bad with minor typos and grammar mistakes. Make sure you fix your errors before sending it. It makes you look better with mistake-free correspondence.
Writing tips to sound natural
Write your voice, in reason
Your writing should sound normal and flow as you talk. Unless you’re communicating in a formal context, always try to write as you’re talking to your friend.
When I said “Write as you talk”, try to avoid filler words like really, actually, like and you know. A good article should always point out what the writer intends to say.
Tell a story
Never think of the message first. Always try to fit your message in a story to grab your reader’s attention.
To improve any kind of writing, be it fiction, email outreach, or content marketing, empathy can help you understand what your reader feels while they read your writing. Take time to put yourself in your reader’s place.
Be interested to be interesting
The subject you write about should be as intriguing to you as you want your readers to be intrigued.
Writing tips to clean up your writing
Take rest and edit fresh
Never edit after you finish writing. Return after a short break with refreshing eyes. Shift gears from writer to the editor while enjoying a small walk or a cup of coffee.
Remove fillers and phrases
While editing, remove all the fluff. Remember, every word should have a job, and those which add weight need to be removed.
While you edit your article, mark for reused and overused phrases and words, which can be re-casted in a different way. It can be one most common writing tips and also the most ignored.
Remove any adverbs and make use of strong verbs instead. In the words of Stephen King, the road to hell is paved with adverbs.
Understand usage of comma
Understanding how to use the comma can be highly useful. The comma is one of the most misinterpreted punctuations.
Keep everything in an order
Writing as we get ideas and thoughts sprout is the best practice we follow. But we all know that it is not the best way to present our final product. Make an order of how you want your readers to read it.
Read it out loud
If you read your article out loud, you can find clumsy sentences and rectify them to construct the sentences better.
List out your most common and most repeated mistakes
Everyone faces difficulties and has their writing struggles. List out all of those mistakes so they can be worked on and eliminated next time.
Write for your ideal reader
While writing, keep in mind your ideal reader. Their knowledge on the topic and how your work can add to it?
Ask a friend to read your draft
Sometimes a second person’s opinion can be helpful. Listen to what they say about your work but in the end, make your own choices from them.
Sometimes editing is a bit hard. Also, editing your work is much harder. So utilize the internet and grammar tools to bring out the best from your work. Tools like Grammarly can help beginners a lot in editing their articles.
Read more, Learn more, and Practice more
Learn about writing every day so that your skills improve. And practice more often what you learned. Reading will help you learn through osmosis. The best tip to improve writing is to start writing.